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How to Lead Agenda-First Meetings?

Learn the 5P’s of driving agenda-first meetings to stay focused, cover key points, and achieve productive outcomes.

min read

Agenda-first meetings keep our goals in focus, ensuring we stay on track. They transform aimless discussions into purposeful conversations. Think about it: how many times have you left a meeting wondering what was achieved? An agenda-first approach makes every minute count. It respects time, covers key points, and drives us efficiently toward our goals.

How to drive agenda first Meetings: The 5P's

Let's break down how to make our meetings agenda-driven using the 5P's:

  • Purpose: We've clearly stated why we're here today. Our agenda shows our meeting's goal, giving everyone a shared focus.
  • Product: Look at the expected outcomes listed. We know exactly what we need to produce by the end of this meeting.
  • Participants: Notice how each agenda item has names next to it? We've assigned roles and responsibilities, so everyone knows their part.
  • Process: Our agenda outlines how we'll tackle each topic. See the time allocations? They keep us moving and prevent any single item from dominating.
  • Preparation: Before we started, everyone received the agenda with any necessary pre-reading. We came prepared, ready to contribute effectively.

As the meeting progresses, participants should consistently refer back to the agenda. It's important to note that the agenda isn't inflexible – adjustments can be made if necessary. However, it serves as a crucial guide, helping to navigate the discussion efficiently.

An agenda-first meeting isn't about rigid rules – it's our roadmap to success. It's not just a list; it's our shared score in this productivity symphony. Let's use this digital compass to steer our virtual ship. In online meetings, a strong agenda is the secret sauce that elevates our collaboration. Here's to turning each agenda item into a stepping stone towards our shared win!

Drive agenda first meetings with Feta

We understand that meetings aren’t just a time block. There are a plethora of pre-, in, and post-meeting tasks involved in driving an effective meeting. And how significant the groundwork is that starts with meeting agendas. 

That’s why we are building Feta - it helps product and engineering teams capture meeting context, automate tasks, and focus on high-impact work.

Feta’s AI-powered smart-agenda acts as a meeting precursor, helping you draft well-structured agendas by factoring in various elements. It pulls in meeting recaps, shared docs/pre-reads, messages from Slack's "remind me" feature, parking lot items, and more. This way, you've got a comprehensive agenda that sets you up for a productive meeting right from the start.

We are still in the early stages and rolling out access every day. If that sounds interesting, join the waitlist or fill out this form, and we’ll be in touch super soon.

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Feta puts all the best practices you just read into action. With Feta, product and engineering teams can capture meeting context, automate workflows, and keep everyone focused only on high-impact work.

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