How to Drive Participation and make Meetings Engaging?

Learn practical ways to drive engagement and encourage participation in virtual meetings for more productive discussions.

min read

Look around your screen - each face brings unique insights to our virtual table. By encouraging participation, we're not just filling silence; we're unleashing our collective brainpower. Active involvement maximizes our time, sparking innovation and strengthening decisions. It fosters a sense of shared ownership in our outcomes. And let's be honest - when everyone contributes, our meeting becomes not just productive but genuinely engaging.

How to drive participation in a meeting?

Now, let's explore some effective ways to boost participation right here, right now:

Start with an icebreaker: Let's kick things off with a quick, fun activity to get everyone warmed up and comfortable.‍
Use the chat feature: Don't forget about that chat box! It's a great way for quieter members to share their thoughts.‍
Call on people by name: "Sarah, what are your thoughts on this?" Personal invitations can encourage participation.‍
Implement breakout rooms: For larger groups, let's split into smaller discussions to ensure everyone has a chance to speak.‍
Utilize polling features: Quick polls can gather everyone's opinions efficiently and spark further discussion.‍
Encourage video use: Seeing each other's faces and reactions can make the conversation feel more natural and engaging.‍
Practice active listening: When someone's speaking, let's all give them our full attention. It encourages others to share, too.‍
Ask open-ended questions: Instead of yes/no questions, let's use ones that prompt deeper thinking and discussion.‍
Assign roles: Rotating meeting roles like timekeeper or note-taker can keep everyone involved.‍
Follow up on quieter members: "Jim, you looked like you had a thought earlier. Would you like to share?"

Driving participation isn't about forcing speech—it's about fostering a space where every voice matters. We're not just meeting; we're crafting a symphony of ideas. Let's elevate this virtual gathering from a one-way monologue to a vibrant, collaborative exchange. In our digital workplace, participation isn't just nice to have—it's the powerhouse that propels us forward. So, let's keep the energy high and ideas flowing!

How can Video Calling App help?

We recognize that meetings are not simply blocks of time, but rather valuable opportunities for brainstorming, innovation, and constructive discussions leading to impactful decisions.

That’s why we are building the Video Calling App - it helps product and engineering teams capture meeting context, automate tasks, and focus on high-impact work.

With VCA in-built collaborative tools like a whiteboard, notes, recaps, and so much more, you drive some engaging and creative meetings.

We are still in the early stages and rolling out access every day. If that sounds interesting, join the waitlist or fill out this form, and we’ll be in touch super soon.

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